Appstec’s DMS

AppsTec’s DMS provides greater visibility to business processes and workflow monitoring. Access by external users can be allowed and monitored and also offers Version Control and Audit trail. The Analytics engine and Machine Learning features position our DMS at No. 1 place in the market.

  • User based dashboard information
  • Multiple distinct pre-organized searches for quick retrieval of information
  • Metadata structuring engine allows organizations to define and efficiently use/re-use metadata across organizations' information bank.
  • Document version control maintains the historical versions of each document stored in the repository and users can tag each version with comments.
  • Warehouse & file movement tracker provides a five-tiered architecture to manage documents in the warehouse by co-tracking various physical documents with their corresponding electronic versions
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Appstec’s DMS

Organizations today manage a collection of data/information in the form of paper and digital information, in various media as electronic files, paper documents, scanned files and images. It’s a challenge to manage multiple repositories and a risk of losing files/getting damaged, and document redundancies.

AppsTec’s Document Management System is a smart solution for your Document management and content management requirements, with proven capabilities to integrate with any Legacy or ERP systems and deployed On premise, SAAS and Hybrid. Our document management platform can integrate disparate documents for greater control, access and process efficiency. It offers significant advantages in terms of information retrieval, security, governance and lower cost of operations.

AppsTec’s DMS provides greater visibility to business processes and workflow monitoring. Access by external users can be allowed and monitored and also offers Version Control and Audit trail. The Analytics engine and Machine Learning features position our DMS at No. 1 place in the market.

Features

Centralized Data Warehouse

Our Application will act as a centralized data warehousing. with the capability of bulk document upload option, we made it easy for data retrieval from each and every document.

OCR based content search

Appstec DMS runs OCR technology for optimal data capturing efficiently. It helps to retrieve the document with content based search

E-File Set

Appstec DMS allows organisations to maintain file structure and file document sets in digital form and enables users to create their own compliance reports.

Document Workflow management

Automated workflow management by providing a dynamic user-configurable workflow engine. This engine allows assignment of roles, responsibilities & TAT's for individual work steps.

Warehouse & File movement tracker

It provides a five-tiered architecture to manage documents in the warehouse by co-tracking various physical documents with their corresponding electronic versions. Also provides facilities to log-in and log-out physical documents on Appstec DMS with approval and tracker systems.

Security & access control

Implementing role-based permissions for file entry we can avoid unauthorized access. This ensures only authorised users can open, view, and modify files.

Version control

View all the versions made and display the most up-to-date version and also provides check-in/check-out facility for simultaneous access of documents by a team and also maintains detailed audit logs.

Indexing and classification

Index files systematically for a quick, easy retrieval later on given its file key which lead to optimal and efficient search and retrieval

Dashboard & Reports

Automated reports can be generated based on user-defined criteria

A streamlined system which is further focused on different business processes whereby, assuring efficient functioning of each process with its module capability.

01.HR DMS
  • Employee Engagement
  • Individual Employee Dashboard
  • Mobile App for Employees
  • Compliance Module
  • Automated Emails
  • Version Control
  • Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler
02.Contract Management Module
  • Task Management
  • Compliance Module
  • Automated Emails
  • Version Control
  • Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler
03.Finance & Accounts Module
  • Master Management
  • Transactions Master
  • Vendor Invoice & Expense Claim Management
  • Compliance Module
  • Automated Emails
  • Version Control
  • Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler.
04.Legal
  • Case File Management
  • Client File Management
  • Opinion Management
  • Task Management
  • Compliance Module
  • Version Control
  • Visual DMS: Customisable Reports, Analytics with Automated Report Scheduler.

Additional Features

  • Audit Trail
  • Case Management
  • Document Management
  • Email Integration
  • Search Option
  • Task Management
  • Auditing
  • Messaging System
  • API Integration
  • Business intelligence (BI)
  • Application Integration
  • Application Sharing
  • Applications Management
  • Collaboration Tools
  • Application Security
  • Document Storage
  • Workflow Management
  • Contract Lifecycle Management
  • Optical Character Recognition
  • Real Time Editing
  • Document Retention
  • Document Tagging
  • Cataloging / Categorization
  • Data Entry
  • Text Editing
  • Anonymity Management
  • Due Diligence Management
  • Document Tracking
  • Full Text Extraction
  • Case List Management
  • Field Reporting
  • Check In / Out
  • Forms Automation
  • Legal Forms Library
  • Electronic Filing
  • Access Controls
  • Archiving & Retention
  • Compliance Management
  • Collaboration
  • Document Assembly
  • Document Delivery
  • Document Indexing
  • Electronic Signature
  • Email Management
  • OCR
  • Dashboard
  • Activity Tracking
  • Analytics
  • Knowledge Base
  • Approval Process Control
  • Rich Text Editor
  • Dynamic content
  • Reporting & statistics
  • Search
  • Drag & Drop
  • Content Management
  • Access Controls/Permissions
  • Workflow Configuration
  • Compliance Tracking
  • Template Creation
  • Version Control
  • Contract Management
  • Client Portal
  • Role-Based Permissions
  • Customizable Dashboard
  • Forms Management
  • Rules-Based Workflow
  • User Access Controls
  • Data Management
  • Reporting
  • Workflow Automation
  • Business Rules Management
  • Lifecycle Management
  • Customization
  • File Storage
  • Technical Support
  • Business Process Automation
  • Capture Management
  • Version management
  • Template Management
  • Mobile Access
  • Keyword Search
  • Digital Signature
  • Approval Workflow
  • Completion Tracking
  • Full Text Search
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